The letter is going to say: A Special Meeting is to be held on Sunday Aug. 29th at 2:00 pm at the Ashford Fire Station for further information in regards to Water System Improvements. If all information is available, a vote to proceed to the next step is possible. It is advisable that for your voice to be heard, you need to attend.
Sending out a proxy for this meeting seems senseless, for the people not in attendance will have no info to base there vote on.
Or we gather info, have another a board meeting, send out another letter for a vote.
I have to get this out by Friday the 20th.
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